People Services Coordinator

About The Team:
This role is responsible for supporting the HR department and ensuring the smooth functioning of various HR processes. The ideal candidate will possess a strong understanding of HR practices, excellent communication skills, and the ability to multitask effectively. This role requires a dedicated individual who can handle sensitive information with utmost confidentiality and maintain a high level of professionalism.

What You Will Be Doing:

• Maintain employee records and accurately update HR databases with employment status changes, and other relevant data.
  
• Play a key role in Absence Management; tracking data, pulling reports, spotting trends, and giving summaries to the HR Executive and HR Lead.
• Assist in the administration of employee benefits programs, including enrolment, reference requests,; changes, and terminations.
• Prepare and distribute HR-related documents, such as contract amendments, company policies, ensuring compliance with legal requirements and company guidelines.
• Managing and responding promptly to day to day queries from Colleagues and liaising with Operations Management and the Shared Services Centre.
• Maintain confidentiality and handle sensitive HR-related information with discretion and professionalism.
• Ensuring that Food Safety and Health & Safety standards are met and sustainably maintained. You are required to cooperate with HelloFresh in all health and safety matters.  You are responsible for ensuring your own health, safety and welfare in the activities you undertake.  You must report incidents immediately and actively raise health and safety-related concerns to your Line Manager.
• Championing key Company strategies; initiatives – eg: Colleague Happiness Surveys; Diverse & Inclusive working; Colleague Wellbeing.
• Note taking and providing HR advice as and when required in formal absence and AWOL meetings.
• Being involved in ad hoc projects as and when required.

Who You Are:

• Proven experience in a previous Administrative or Coordination role.
• Excellent organisational skills with the ability to prioritise and handle multiple tasks simultaneously.
• Outstanding attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong interpersonal skills with the ability to build positive relationships with employees at all levels of the organisation.

What you will get in return:

• 70% off HelloFresh or Green Chef boxes
• Company pension scheme
• Gym membership
• Bupa private medical insurance (including dental & family cover options)
• Electric vehicle scheme
• Mental health first aiders and an employee assistance programme
• Eye care scheme
• Cycle to work scheme
• Group Life Assurance

Location: The Windmill, 1 Holme Lane, Spondon, Derby, DE21 7HW

Working Hours: 40 hours per week (shift pattern TBC but possibility of being Sun-Wed) 

Next steps: Your application will be reviewed and if successful, a member of the Talent Acquisition Team will be in touch within 2 weeks.

You are required to cooperate with HelloFresh in all health and safety matters. You are responsible for ensuring you take reasonable care of your own health, and safety as well as others who may be affected by the work activities you undertake. You must report incidents immediately and actively raise health and safety-related concerns to your Line Manager. As part of our commitment to maintaining a safe and secure environment, we will process Disclosure and Barring Service (DBS) checks to the successful individual. Failure to disclose relevant information at application or throughout the process could affect your employment with the company. 

If you are currently a HelloFresh employee, please make sure you have discussed your application with your Line Manager.