Executive Assistant

This hybrid position will be based in our Boston office. At Wayfair, hybrid for Enterprise employees requires a commitment to be in the office Monday through Thursday, with Fridays remote.

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Talent, Finance, and Legal Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston.

The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable.

Wayfair’s team of Executive Assistants supports and manages the day-to-day activities for senior leaders across the organization. These activities include scheduling and coordinating meetings, handling travel arrangements, performing personal tasks (such as errands, setting up appointments), and acting as point person for visiting executives and large corporate investors. This role will support the Enterprise leaders at Wayfair. This is a unique opportunity for someone with Administrative experience to take their career to the next level.

Key Responsibilities

• Provide Executive Assistant support for 3-5 leaders
• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
• Handle travel arrangements (international and domestic) and make frequent revisions as needed
• Manage executives business expenses
• Schedule and coordinate numerous weekly and ad hoc meetings
• Interact with key internal and external contacts in a professional manner
• Must be able to represent the team in a positive way to people outside the company
• Act as back-up for other Admins

Qualifications

• At least 1-2 years of experience as Administrative Assistant / Executive Assistant for senior-level executives
• Ability to be assertive and give push-back as needed
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information

Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.