Executive Assistant

Want to help us simplify the world of data management?

Cohesity is seeking an Executive Assistant to support key C-Suite players! You'll be handling a wide range of administrative and executive support responsibilities and should be a natural people person. You will promote Cohesity’s corporate image by representing our Executives internally and externally. This role might be for you if you: are a forward-thinking multi-tasker with strong communication and organizational skills; enjoy the fluid challenges of supporting busy executives; and have an appetite for an opportunity to be a creative orchestrator for a forward-thinking company.

HOW YOU’LL SPEND YOUR TIME HERE

• Handling a very active calendar of appointments; composing and preparing executive correspondence; arranging complex and detailed travel plans, itineraries, and agendas that are often subject to change
• Prioritize conflicting needs; handle situations expeditiously, proactively, and follow-through on projects to successful completion, often under pressures. 
• Plans, coordinates, and ensures schedules are respected. Provides "gatekeeper" and "gateway" role, ensuring the Executives time, focus and attention is appropriately balanced in response to internal and external requests.
• Project the highest level of professionalism and courtesy with well-placed humor.
• Full confidentiality regarding Cohesity and individual information.
• Contract and Invoice processing as well as submitting Purchase Requisitions. 
• Handling Mail & Packages needed
• Process reimbursements and expense reports, ensuring that transactions align with financial policies and procedures.
• Reserve conference rooms, order catering if required, set up conference calls and video calls as needed.  
• Work both independently and within a team on special nonrecurring and ongoing projects.
• Collaborate with other EAs to foster Company open communication and help streamline processes.
• Schedule and assist with Departmental All Hands and Team Building events.
• Assist with onboarding & office space allocation when needed.

WE’D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING

• Associate or Bachelor degree in Business Administration, or comparable field, or equivalent professional experience
• 5-8 years of multifaceted experience supporting a senior executive
• Excellent time management skills as well as verbal and written communication skills
• Ability to maintain strict confidentiality of employee issues
• Excellent organization skills, attention to detail with high degree of accuracy, and the ability to work independently and exercise good judgment in a fast-paced environment
• Excellent interpersonal and customer service skills with strong communication skills verbally and in writing with all levels of associates (C-level, EVP, Director etc. at Cohesity and external vendors: display patience, humor and helpfulness at all times)
• Experience with policies, practices, and procedures in a business environment
• Able to adapt to changes in work and priorities
• Proficient in G-Suite and MS Suite (G-Mail, Google Drive, Google Doc, Google Sheets, MS PowerPoint, MS Excel, MS Word)
• Proficient in use of technical and web-based solutions such as e-meeting/webinars (Zoom) and general use of internet and social media applications