HR Executive

About Ogilvy

Ogilvy was founded in 1948 by David Ogilvy. David created a culture that deeply respects and cares about its people and clients. Our mission is to inspire people and brands to make an impact and we are committed to attracting, growing, and retaining the best talent in the industry. 

About the Role  

We are seeking candidates who are looking to expand their HR experience. If you thrive working in a dynamic and fast-paced environment, are passionate about positively impacting the People Experience, and enjoy the thrill of overcoming a challenge, this may be the role for you. As the HR Executive, you will support the HR Manager, be responsible for recruitment of junior to mid-level roles, and helm day-to-day HR operations and implementation of various projects and initiatives.

What You’ll Do 

• Smooth running of HR operational processes throughout the Employee Life Cycle, from onboarding to exit
• Recruitment of junior and mid-level roles across the company, with the support of our ATS (Applicant Tracking System)
• Support expatriate employees with relocation, visa processes, and benefits administration, ensuring compliance with local regulations and company policies
• Assist in payroll administration and tax-related matters in collaboration with our Outsource Payroll Vendor, ensuring accuracy and timely processing.
• Administer employee leave benefits through our online leave system, coordinating with our Vendor to manage accruals, approvals, and tracking.
• Handle Work Pass applications and related passes for employees, liaising with our Outsource Work Pass Vendor to ensure timely processing and compliance.
• Manage employee insurance matters, including policy administration and supporting the HR Manager in annual insurance renewals.
• Manage Human Resource Development Corporation (HRDC) grant and claim application processes, ensuring compliance with HRDC guidelines and maximizing opportunities for funding and reimbursement.
• Prepare and analyse HR reports such as employee data, headcount reports, and other metrics to support decision-making and compliance requirements.
• Maintain accurate employee records and ensure compliance with SOX, regulatory, and company’s policy standards under the guidance of the HR Manager
• Proactively identify opportunities to optimize HR operational policies and procedures to streamline processes, enhance efficiencies, and improve overall employee and departmental experiences.
• Handle various HR administrative tasks including but not limited to verifying invoices from HR vendors, issue PO, setting up freelance resources in vendor systems, and ensuring administrative accuracy and efficiency.
• Assist the HR Manager with various projects, initiatives, and tasks as assigned, providing reliable support, and contributing to the overall effectiveness of the HR department.

What You’ll Need  

• Bachelor's Degree or equivalent, with at least 6 months to 1 year of Recruitment and HR Operations experience
• Ability to multi-task and manage high volume work projects in a fast-paced work environment, and to work with people of diverse ethnicity and cultural backgrounds
• Patient, with a genuine care for people and the willingness to help them
• Self-motivated problem solver with the ability to pivot and adapt to changes reasonably quickly, and work collaboratively as well as independently
• Good written and verbal English communication skills
• Proficient with Microsoft Office applications
• Possessing one or more of the following points would be advantageous for interested candidates:

1. Previous work experience in a creative agency and/or in an international organization that is part of a global network of companies

2. Good understanding of Malaysia employment laws and statutory requirements

How We’ll Support You 

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.