HUMAN RESOURCES, ASSOCIATE

About Ogilvy

Ogilvy was founded in 1948 by David Ogilvy. David created a culture that deeply respects and cares about its people and clients. Our mission is to inspire people and brands to make an impact and we are committed to attracting, growing, and retaining the best talent in the industry. 

Job Title: HR Associate (Contract)

Location: The Starling Mall, Uptown Damansara

We are seeking a motivated and detail-oriented HR Associate to join our team on a contract basis. This role offers an exciting opportunity to gain hands-on experience in HR operations and talent management. If you are ready to contribute to a dynamic HR team and assist in various HR functions, we want to hear from you!

Key Responsibilities:

Recruitment:

• Manage job portals and other sourcing platforms to attract suitable candidates.
• Coordinate interviews, reference checks, and ensure a smooth interview process.
• Maintain the talent database and assist with all recruitment-related tasks.

Onboarding:

• Handle new hire documentation, office setup, and induction process.
• Prepare and manage necessary IT access, email setups, and employee records.
• Conduct onboarding training for new hires on internal systems and tools.

Offboarding:

• Assist in managing resignation processes, exit interviews, and ensure all documentation is complete.
• Coordinate the return of company property and final salary settlements.

Intern Management:

• Prepare acceptance letters for interns and ensure smooth onboarding.

HRDC Management:

• Serve as the point of contact for HRDC-related matters and assist with grant applications.

Appraisal & Leave Management:

• Track employee performance appraisals, leave entitlements, and manage leave-related queries.

Payroll Support:

• Assist with payroll reports, claim processing, and ensure all necessary paperwork is submitted on time.

Insurance Management & Miscellaneous Duties:

• Assist in the coordination of insurance-related tasks and manage administrative duties as needed.

Other General Administrative Support:

• Provide day-to-day operational and administrative support across various HR functions.

Qualifications:

• Degree in Human Resources, Business, or related field.
• Strong communication skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Prior HR experience or familiarity with HR processes will be an advantage.

How to Apply:

If you are looking to join a vibrant team and contribute to HR operations in a meaningful way, please send your resume and a brief cover letter outlining your experience to muzlina.omar@ogilvy.com

How We’ll Support You 

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.