{T&A OGILVY} HR - ADMIN INTERN (HCMC BASED) – VIETNAMESE CANDIDATE ONLY

About Ogilvy  

Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.

About the Role  

We are looking for an HR-Admin Intern who will be a member of the People Team. This is the exclusive opportunity to be offered numerous training courses and hands-on experiences in the professional working environment. 

What You’ll Do 

• Recruitment Support:
  • Assist with posting job openings on various platforms.
  • Screen resumes and applications.
  • Schedule interviews and coordinate logistics.
  • Conduct initial phone screenings (if applicable).
• Onboarding Assistance:
  • Prepare new hire paperwork and onboarding materials.
  • Assist with new employee orientation.
  • Ensure completion of required documentation.
• Talent development:
  • Help in the process of planning & executing training sessions for members.
  • Coordinate logistics booking & attendance management.
  • Join in some more processes with the paperwork assistance.
• Paperwork Administration:
  • Maintain employee records and HR databases.
  • Assist with HR-related correspondence.
  • Support HR projects and initiatives.
  • Proceed HR documents/ paperwork/ payment,…
  • Assist with benefits administration tasks (e.g., enrollment, changes).
• Office Administration:
  • Provide general administrative support to other team members.
  • Manage office supplies and equipment (EMS, stationeries, entrance cards,…).
  • Support to manage office stakeholders.
  • Assist with office organization and maintenance.
  • Be alert of office security and sanitation.
• Internal activities:
  • Be involved in brainstorming process with other teams (Creative, Communications,…) to come up with new ideas for office celebrations.
  • Stay up-to-date on event timeline and execution.
  • In charge of hosting and preparing events.
• Other Duties:
  • Perform other duties as assigned.
  • Be pro-active, be you, and ready to have fun!

What You’ll Need  

This person should be passionate about project management. He or she needs to: 

• Acquire strong communication, initiative, and collaboration spirit, with the ability to work effectively with multi teams. 
• No matter how, can-do spirit is a must. 
• Be eager to learn & have the ability to detail the tasks that are handled. 
• Be familiar with Microsoft Word, Excel, PowerPoint.
• High English competency is a plus point.
• Be committed for up to 6 months would be an advantage. You will be fully trained and referred to any other official positions if vacant. 

How We’ll Support You 

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.  

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression. 

We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality. 

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.  This is central to our mantra of Borderless Creativity.

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.