Project Coordinator - Riyadh, KSA

Our Vision:

Our vision is to inspire brands and people to impact the world. To create big ideas that make a significant contribution to the planet, society, and the bottom line. We believe in today’s world this is the best way for our clients to achieve sustainable growth.   

We achieve this by breaking down the barriers that restrict talent and ideas, we call this Borderless Creativity.        

Which is why our teams work fluidly across 5 capabilities Advertising, Experience, PR, Consulting and Health .   This allows us to not only operate but innovate at the intersection of capabilities and talent.  We believe impact and magic lies at this intersection.   Ogilvy scales this by seamlessly connecting and accessing the deep cultural expertise of 132 offices in 83 countries.   

Our mission: We inspire brands and people to impact the world

How we do it : We innovate and operate at the intersection of people and capabilities

What we do: Borderless creativity

Today, Ogilvy is recognized as the world’s leading creative agency. We are also one of the most effective networks globally.

About Memac Ogilvy:

Memac Ogilvy is one of the leading creative networks in MENA with its flagship office in the UAE and a strong local footprint in the GCC and North Africa. It is part of the formidable worldwide WPP & Ogilvy network. It’s the only truly integrated comms network – with Consulting, Advertising- Brand & Content, PR, Experience & Health under 1 P&L and under single leadership. Memac Ogilvy is the most integrated modern creative and effective partner for client growth in MENA. We inspire brands and people to impact the world. We deliver on this by combining expert and new capabilities for modern marketing solutions, with solid project management expertise for agile and effective delivery as well as a thorough and passionate People agenda.

The agency is the most awarded Middle Eastern agency in Cannes as well as a big winner at the local award show Lynx. It counts around 500 staff members.

What we're looking for:

• Manage the leadership team's calendar, schedule meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents on behalf of the leadership team.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate logistics for meetings, events, and conferences, including venue booking and travel arrangements.
• Maintain accurate records and filing systems, and track budgets and expenses for the communication team.
• Conduct research and gather information as requested by the leadership team.
• Prepare agendas and minutes for meetings, and liaise with other departments and external stakeholders.
• Provide general administrative support to the communication team while handling confidential information with professionalism.

• At least 5 years of experience in a similar role supporting high-profile or senior-level executives.
• Proficiency in email management and Microsoft Office applications; experience in the communication industry is a plus.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills, along with active listening and interpersonal savvy.
• Problem-solving and critical thinking abilities, with sound decision-making under pressure.
• A proactive approach, adaptability, emotional intelligence, and a positive attitude.
• Professionalism, discretion, reliability, and dependability in fulfilling commitments and maintaining confidentiality.

Memac Ogilvy inspires brands and people to impact the world. We exist to create iconic, culture-changing, value-driven ideas for our clients. 

Borderless Creativity is our lifeblood. We operate, innovate, and create at the intersection of our talented people, across advertising disciplines such as strategic thinking and distinctive idea creation, through a social-first approach — alongside our wider Memac Ogilvy family of Advertising, Experience, Health, Consulting and PR.  Never have there been more opportunities available to communicate incredible ideas, impact culture, and influence consumer behavior. Paid advertising is a consistent, regular and controllable way of getting a business and brand’s core message in front of consumers in a way that no other medium can. Creativity is our greatest differentiator as we transcend the status quo and shift culture.
 

How We’ll Support You

Memac Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.

Ogilvy is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.