Executive Assistant

About Ogilvy  

Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.

Job Overview

Executive Assistant performs a variety of administrative tasks and support our company’s senior-level

members with an excellent communication and time management skills and be able to act with

minimum guidance.

Key Accountabilities

Contributes to the efficiency of our business by providing personalized and timely support to

executive members so that they can focus on performing their job.

Core Duties

•  Act as the point of contact among executives, employees, clients and other external partners.
•  Manage executives’ calendars and set up meetings.
•  Organize and prepare for meetings, including gathering documents and attending to logisticsof meetings.
•  Take minutes during meetings if required.
•  Manage expense report.
•  Coordinate travel and accommodation arrangements.
•  Providing any office supply needed for the executive.
•  Organize and maintain filing various records and documents for company executive(s)
•  Draft, review, and send communications on behalf of company executive(s)
•  Format information for internal and external communication – memos, emails, presentations,reports.
•  Screen and direct phone calls and distribute correspondence.
•  Answer and respond to phone calls, communicate messages and information to the executive

Qualifications

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail.
• Ability to multitask.
• Bilingual (English/Japanese)
• Interpersonal skills

About Us

VML & Ogilvy Japan GK was established in April 2019 as a partnership between Geometry Global and The Ogilvy Group to enhance our offering to brands in Japan in support of their business ambitions and marketing objectives. We believe in the power of creativity to drive meaningful change that delivers positive business outcomes. Now more than ever the ability for an agency to flex and adapt to clients changing needs is vital in the application of communications, brand experience, commerce and technology. Our blend of global and local expertise and marketing capability is designed to meet the challenges of today while setting our clients up for success from tomorrow and beyond.VML & Ogilvy Japan GK is a WPP company (NASDAQ: WWPGY).

VML & Ogilvy Japan GK embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are a worldwide creative agency that represents global clients. The more inclusive we are, the more brilliant work we can create together.

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression. 

We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality. 

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.  This is central to our mantra of Borderless Creativity.

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.