We are seeking a talented Executive Assistant (EA) with proven experience working with multiple stakeholders and abilities to provide support to senior executive through complex calendar management, project management, meetings preparation, travel planning and doc management. The ideal candidate will help build a positive team environment and establish working relationships inside and outside of the group.
The Executive Assistant Role will also build a strong internal network by acting with a professional and approachable demeanor to be an undirect leader for the General Manager Assistants (GMAs) team. Accompany new GMAs hires during their onboarding and career development. Becoming the point of contact (POC) to share best practices and connecting the dots between people and creating synergies across different teams.
Key job responsibilities
- Provide comprehensive calendar management and strategic scheduling support for multiple senior leaders
- Coordinate domestic and international travel arrangements including detailed itineraries and logistics
- Plan and execute team events, including all-hands meetings, off-sites, and team building activities
- Track and facilitate completion of key deliverables and action items
- Process expense reports and manage administrative documentation
- Partner with internal teams for space planning, facilities, and cross-functional coordination
- Organize and maintain team communication channels including newsletters and regular updates
A day in the life
You'll start your day reviewing calendar changes and prioritizing urgent requests. Throughout the day, you'll coordinate with global stakeholders to schedule meetings across time zones, arrange travel logistics, and ensure smooth operations for the leadership team. You might also work on planning the next quarterly off-site or coordinating team recognition events.- Experience with c-level executive complex calendar management and expense reporting and business cycle annual meeting planning.
- Experience with domestic and/or international travel coordination for one or multiple senior executive roles.
- Experience managing vendors and contractors.
- Management of budgets for corporate events, on-site and off-sites, meetings.
- Experience creating drafts, and sending written communications on behalf of leaders.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint.- Work effectively with international businesses, distributed teams, and in multiple time zones
- Experience in a high-growth environment within global companies
- Drive efficiency onsite and hold vendors/teams accountable for their deliverables
- Ability to prioritize and handle multiple assignments at any given time
Amazon is an equal opportunities employer, and we value your passion to discover, invent, simplify and build. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief. Amazon is strongly committed to diversity within its community and especially welcomes applications from South African citizens who are members of designated groups who may contribute to Employment Equity within the workplace and the further diversification of ideas. In this regard, the relevant laws and principles associated with Employment Equity will be considered when appointing potential candidates. We are required by law to verify your ability to work lawfully in South Africa. Amazon requires that you submit a copy of either your identity document or your passport and any applicable work permit if you are a foreign national, along with an updated curriculum vitae.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region youβre applying in isnβt listed, please contact your Recruiting Partner.
