Landor is looking for an Administrative Assistant to join our Chicago studio. Could this be you?
We are Landor.
World-leading brand specialists.
Consulting. Design. Experience.
Connecting business strategy to brand.
Bringing every facet of brand to life.
Creating brand-led experiences for talent & customers.
United in our drive to make a positive difference.
Proudly part of WPP.
We build brands, designed to transform.
Our Landor Group also includes leaders in sonic branding amp, workspace & architectural design experts BDG and award-winning motion specialists ManvsMachine.
What you’ll do
Landor Fundamentals
- Participate in multiple internal initiatives to help build our culture in support of our brand and studio
- Happy and confident manner that demonstrates your energy, optimism, and drive for result
Executive Administration
- Managing the smooth and efficient running of a busy calendar across several different time zones, ensuring that he/she is on time and armed with the correct information in advance any meeting or call
- Managing calendars and responding where appropriate and creating a daily reminder on actionable items
- Planning international travel and managing expenses
- Drafting timecards for review/approval
- Drafting communication and correspondence as and when required
- Desk research as directed to support client assignments and speaking engagements
General Office Support
- Move coordinator and change agent for the process including leading up to, during and post move
- Set-up and cleanup of support food and beverage services for internal and client meetings
- Preparation of meeting rooms to the required specs
- Management of all catering requests generally, specialized orders for invoiced meeting events, distribute client/staff-catering internally
- Responsible for the appearance of office, maintaining tidiness of the reception area/kitchen area and all meeting rooms.
- Coordinate repairs, repainting and scheduled cleaning with specific attention to high profile areas such as, conference rooms, studio and kitchen
- Responsible for the stock control and purchasing of office supplies
- Assist with the set-up of specialist equipment for client/internal meetings in meeting rooms
- Coordinate office services as it relates to office moves
- Undertakes additional ad hoc administration duties as required by the Executive Directors and Human Resources
What you’ll need
- Ability to be resilient and tenacious
- Ability to work fast and accurately under pressure and maintain a professional disposition at all times
- Mature and effective communication skills both written and verbal and organizational skills
- An enquiring mind; ability to solve problems and come to conclusions
- A proactive approach and attention to detail
- Basic understanding of Microsoft Office software packages
- Great hospitality skills and a flair for entertaining
- Ability to work independently
- Happy and confident manner
- Comfortable with undertaking office management tasks
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
Landor, a WPP company, is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
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