Workplace Coordinator/EA

Why Hover wants you:

Hover is seeking in-person office support in our brand-new New York City office. This is a full-time, exempt position located in New York, NY reporting to the Director of Workplace in California. This position would be an excellent opportunity to work with various departments and learn more about how a fast-paced startup operates.

You’ll be joining a three-person Workplace team, as well as a three-person Executive Assistant team. 

You will contribute by: 

In this role, you will need to demonstrate the ability to handle confidential information with discretion and utilize significant amounts of independent judgment. We are looking for someone who can keep our office organized and maintain a professional company image to vendors, clients, etc. while making it a lively, fun place to work.   

The Workplace Coordinator will have the opportunity to grow the culture and office environment to help us become a more lean and effective organization. We are looking for a candidate who is eager to take on a wide-ranging set of responsibilities and who will confidently manage many priorities while providing in-office support for our New York team. This person will also provide EA support for two East Coast-based executives.

Key Responsibilities:

• Serve as the key point of contact for office vendors and guests, and provide access badges to employees as needed
• Responsible for submitting maintenance requests and managing the safety of the office
• Responsible for sorting the mail weekly and mailing external packages and mail as needed
• Be on-site in the office on Monday - Thursday, and occasionally ad hoc Fridays for important meetings/events
• Monitor and maintain inventory of necessary office supplies and restock as needed
• Ordering occasional catered lunches for the office
• Maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean and functional
• Help with organizing and executing office Happy Hours and events as needed
• Partnering with the Workplace Director to ensure our NY office is lively and on-brand
• Supporting 2 of our executives as their Executive Assistant

Qualifications:

• A minimum of one year's experience in an Office Management or operations role
• Experience with scheduling, familiarity with tools like Google Calendar
• Be a self-starter, optimistic, and present a professional demeanor with careful attention to detail
• Has an eye for good, on-brand space design and aesthetic
• Strong sense of initiative and a process-improvement mindset
• Show a desire to learn more about all things Hover
• Highly flexible, creative problem solver, with a strong ability to multitask
• Excellent interpersonal, oral, and written communication skills
• Execute and exhibit good judgment; ability to interact with all levels of management
• High level of professionalism
• Superb organizational and time management skills
• Excellent computer skills; proficient in Google Suite
• A demonstrated ability to plan effectively, but the flexibility to handle the unexpected
• High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and prioritize work on multiple projects

Benefits:

• Compensation - Competitive salary and meaningful equity in a fast-growing company
• Healthcare - Comprehensive medical, dental, and vision coverage for you and dependents
• Paid Time Off - Unlimited and flexible vacation policy 
• Paid Family Leave - We support work/life balance and offer generous paid parental and new child bonding leave 
• Mandatory Self-Care Days - A day set aside each month to allow employees to recharge 
• Remote Wellbeing Resources - We provide recurring fitness classes, meditation/ mindfulness tools, virtual therapy, and family planning assistance 
• Learning - We encourage continued education and will help cover the cost of management training, conferences, workshops, or certifications

Hover has Hubs in San Francisco and New York City, where we expect that all employees living within a 50-mile radius of our offices will come into their local Hover office at least three times a week to build rapport and foster organic connection. At this time, Hover is not considering fully remote roles. This role is located in our New York City hub. 

The US base salary range for this full-time position is $81,000-$92,000 annually. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all applicable US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

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