Executive Assistant to VP's of Engineering

Executive Assistant (Tech Engineering) 

Why Deliveroo

Our mission is to transform the way you shop and eat, bringing the neighbourhood to your door by connecting consumers, restaurants, shops and riders. We are transforming the way the world eats and shops by making access to food and products more convenient and enjoyable. We give people the opportunity to buy what they want, as they want it, when and where they want it.

We are a technology-driven company at the forefront of the most rapidly expanding industry in the world. We are still a small team, making a very large impact, looking to answer some of the most interesting questions out there. We move fast, value autonomy and ownership, and we are always looking for new ideas.

About the role

As an Executive Assistant you’ll be providing high quality EA / administrative support to two or more of our VPs. You will sit within the EA team and partner closely with other EAs to support smooth running of the business. 

Key Responsibilities:

• Manage diaries, including organising internal and external meetings, across multiple locations and timezones
• Ensure VPs feels well prepared for all interactions and has necessary documents for internal and external meetings
• Secure meeting rooms for internal and external meetings, including external venue space as required
• Register guests with reception and welcome them on arrival 
• Arrange refreshments for meetings as required
• Research and book travel and accommodation + visa applications as required 
• Book ground transportation including taxis 
• Arrange courier services 
• Process expenses
• Raise purchase orders and process invoices
• Establish, maintain and update key docs / doc repositories including shared drives 
• Organise or support the organisation of team events / offsites / workshops / socials
• Partner with various stakeholders to support smooth running of the business, including Facilities Team, Enterprise Tech and AV Teams 
• Provide ad hoc administrative support as required, including personal administration or collecting lunch  
• Manage ad hoc projects / initiatives as they arise
• Ensure compliance with key policies, including but not limited to Travel & Expense policy
• Positively contribute to making the EA team a great team to work in, including through organising or participating in team events 
• Positively contribute to making Deliveroo a great place to work, including through participation in social events and ERG events 

• Preferable Skills:

  • Has experience working in a tech organisation supporting tech leaders.
  • Has experience working in a global company and knowledge of EMEA market

Why Deliveroo

Our mission is to transform the way you shop and eat, bringing the neighbourhood to your door by connecting consumers, restaurants, shops and riders. . We are transforming the way the world eats and shops by making access to food and products more convenient and enjoyable. We give people the opportunity to buy what they want, as they want it, when and where they want it.

We are a technology-driven company at the forefront of the most rapidly expanding industry in the world. We are still a small team, making a very large impact, looking to answer some of the most interesting questions out there. We move fast, value autonomy and ownership, and we are always looking for new ideas.

Workplace & Diversity

At Deliveroo we know that people are the heart of the business and we prioritise their welfare. We offer a wide range of benefits in areas including health, family, finance, community, convenience, growth, time away and relocation.

We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest growing startups in an incredibly exciting space.