Office Manager

Office Manager

The Office Manager will ensure the smooth and successful functioning of our office by providing office support, managing our facilities, creating a productive environment for employees and guests and managing special projects as needed. The ideal candidate will be someone who is organized, detail-oriented, and has the ability to work in a fast-paced environment. This is a high-visibility role where you will have the opportunity to work with members of the leadership team. Your role will be essential in ensuring the efficient functioning of our office.

Facility & Vendor Management: 

• Ensure the office space is well-maintained, organized, and conducive to a productive work environment 
• Address any facility issues promptly and efficiently
• Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
• Maintain communication with building management 
• Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels

Front Desk Operations & Administrative Support: 

• Manage visitors and direct inquiries to the appropriate departments or individualsCoordinate meetings, appointments, and conference room bookings 
• Sort and distribute mail, and prepare documents or packages for shipping
• Support executive calendars as needed
• Track office-related expenses, process invoices, and work with finance to ensure operation within budget

Employee Experience & Communication: 

• Facilitate effective communication regarding the office, ensuring timely and accurate dissemination of information
• Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials

Other Responsibilities: 

• Participate in special projects as requested by leadership 
• Maintain a high level of confidentiality at all times
• Performs other related duties as assigned

Requirements:

• 3-4+ years of experience of office administration and facilities management
• Exceptional communication skills; highly responsive and interactive
• Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
• Extreme attention to detail; ability to prioritize workload and keep track of open tasks 
• Proactive self-starter
• Must be willing to work 5 days per week in NYC office with an 8:45 am start time

The salary range for New York based candidates for this role is $85,000 $100,000. We use a location factor to adjust this range for candidates that are located outside of geographic region of our New York office. Placement within the salary band is determined based on experience.