Administrative Assistant III (Executive Support)

We are looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents and their teams across our UK business and our EMEA Technology organisation. You will work cross functionally with teams in the UK and internationally ensuring an effective operating rhythm, specifically documentation and record keeping. 

Understanding the business objectives in order to prioritise appropriately will be key. Calendar management, travel planning and coordinating team meetings and events will be daily tasks, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

You will report to the VP, Country Manager, and the VP, EU Engineering, while maintaining a defined dotted-line relationship with the Lead Executive Assistant on the Tech team. In this role, you will collaborate with key leaders, work closely with the Affirm Leadership Support Team, and contribute as both a valued team specialist and an individual contributor.

What You’ll Do 

• Support two Vice Presidents with their respective administrative needs
• In-box management and prioritisation
• Co-ordinate UK Board meetings. Co-ordinate diaries for UK Board members and guests, collate and distribute pre-read material, provide clerk services to the meetings, work with the team in corporate legal to ensure record keeping to the required standard as defined by the FCA
• Keep the regulatory training register up to date, ensuring the teams associated with the UK product have completed the training modules required by the regulator on an annual basis. Make sure all new starters are aware and complete the relevant training modules. 
• Manage incoming correspondence in e-mail and physical mail format. Ensure we are getting timely information sent through from the managed office facility. Manage the intake and forwarding process in relation to this. 
• Calendar management, including scheduling meetings and deconflicting existing meetings
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)

What We Look For 

• 5+ years of relevant executive support experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced, dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
• Experience of providing clerk and support services to Board and sub-committee meetings
• Experience working with a regulated firm in the UK
• Comfortable working in a fully remote environment but willing to travel when required
• Experience in  working across multiple markets globally
• Comfortable with ambiguity and willing to lean in to ad hoc projects and requests

Compensation & Benefits

Base Pay Grade - H

Equity Grade - UK 1

Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.

Base pay is part of a total compensation package that may include monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents). In addition, the employees may be eligible for equity rewards offered by Affirm Holdings, Inc. (parent company).

GBR base pay range per year: £62,000 - £92,000            

Location - Remote UK

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