Admin Specialist and Receptionist

Job Responsibilities:

The incumbent would be required to provide full spectrum of administrative support for the Asia-Pacific Division of GenScript

• Manage front-desk duties such as handling phone calls, welcoming visitors, providing courier services, and processing mails.
• Ordering office stationery, business namecards, pantry supplies, and maintaining pantry/office equipment.
• Ensure the tidiness and cleanliness of the workplaces at all times.
• Lease, maintain, manage rental agreements and provide local services for expats.
• Assist with business travel arrangements and negotiate corporate rates.
• Communicate with building management and vendors regarding company operations and staff inquiries.
• Streamline and optimize operational processes to improve efficiency.
• Prepare administrative expenditure reports and submit invoices for payment processing.
• Provide support for company meetings and assist with the organization and preparation of company events.
• Communicate and collaborate closely with internal departments, including department heads and management, to ensure smooth operations.
• Other ad hoc duties as and when necessary.

Job Qualifications:

• Diploma or Bachelor's Degree holder.
• Attention to detail and good problem-solving skills, have strong sense of teamwork and service orientation.
• Strong time management and multitasking abilities, particularly in fast-paced work environments.
• Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment.
• Self-driven individual and able to work independently with minimal supervision
• Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative.
• Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Microsoft Teams), prior experience in Lark is an added advantage.