Landor is looking for a Finance Assistant to join our Milan studio. Could this be you?
We are Landor.
World-leading brand specialists.
Consulting. Design. Experience.
Connecting business strategy to brand.
Bringing every facet of brand to life.
Creating brand-led experiences for talent & customers.
United in our drive to make a positive difference.
Proudly part of WPP.
We build brands, designed to transform.
Our Landor Group also includes leaders in sonic branding amp,
workspace & architectural design experts BDG
and award-winning motion specialists ManvsMachine.
What you’ll do
As part of the Milan Finance team, the Finance Assistant plays a vital role providing accurate and timely support to the finance function and wider business. You will be responsible for a variety of tasks related to accounts payable, client billing, intercompany transactions, and month-end reporting. The successful candidate will be highly organised, detail-oriented, and possess excellent communication skills. This role requires lots of proactivity, to have a passion for growing and learning in the role, and enjoy working in a fast-paced environment.
JOB DUTIES & RESPONSIBILITIES
- Accounts Payable:Handle vendor and staff inquiries regarding accounts payable. Partnering with SAP to deal with queries and resolve any issues effectively.
- Inter-Office Agreements:Ensure all Inter-Office Agreements are properly filed and maintained within designated project folders.
- Month-End Reporting:Assist the team with the preparation and completion of month-end reporting requirements.
- Client & Intercompany Billing:Timely and accurately bill clients and intercompany counterparts, ensuring invoices are uploaded to relevant client portals.
- Credit Notes & Revenue Adjustments:Prepare documentation and seek appropriate approvals for credit notes, revenue reversals, or write-offs, adhering to company policy.
- Audit Support:Provide support during internal, external, and client audits, as required.
- Intercompany Reconciliation:Assist with intercompany reconciliation processes, including leading calls with other offices to resolve discrepancies.
- New Client/Vendor Setup:Support the setup of new clients and vendors in the system, ensuring accurate information is captured.
- Revenue Recognition:Obtain and file supporting evidence for month-end revenue recognition within designated job folders.
- Timesheet management: Monitor and track timesheet completion by all team members, following up as needed to ensure timely submission. Report discrepancies or issues to HR and the Finance Manager.
- Absence management: Coordinate with HR regarding staff attendance and absence records, ensuring accurate information is reflected in payroll and other relevant systems.
What you’ll need
- Organisation & Attention to Detail: Demonstrates strong organizational skills and meticulous attention to detail in all aspects of work.
- Proactive & Action-Oriented: Takes initiative and proactively identifies and addresses potential issues. Demonstrates a bias for action and results-oriented approach.
- Commitment to Excellence: Demonstrates a commitment to delivering high-quality work through care and responsibility for the role.
- Stakeholder Focus: Approachable, organised, and focused on providing excellent service to employees, and internal and external stakeholders.
- Communication Skills: Possesses excellent interpersonal, written, and verbal communication skills.
- Excellent written and oral communication skills in English
- Systems Proficiency: Possesses a strong understanding of Microsoft Office applications (Excel, Word, Outlook). Knowledge of Maconomy is preferable but not essential.
- Teamwork: Works effectively as part of a team and contributes to a positive and collaborative work environment.
Our commitment as an equal opportunity employer
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
Landor, a WPP company, is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
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