Office Manager (Part time)

Part-time – Office Based, London

Druva, the autonomous data security company, puts data security on autopilot with a 100% SaaS, fully managed platform to secure and recover data from all threats. The Druva Data Security Cloud ensures the availability, confidentiality, and fidelity of data - providing customers with autonomous protection, rapid incident response, and guaranteed data recovery. The company is trusted by its more than 6,000 customers, including 65 of the Fortune 500, to defend business data in today’s ever-connected world. Amidst a rapidly evolving security landscape, Druva offers a $10 million Data Resiliency Guarantee ensuring customer data is protected and secured against every cyber threat. Visit druva.com and follow us on LinkedIn, X and Facebook.

The Role & the Team:

We are seeking an organized and proactive Part-Time Office Manager to ensure the smooth operation of our London office. This role is ideal for someone with strong organizational skills, excellent attention to detail, and a friendly demeanor who thrives in a fast-paced environment.

As the Office Manager, you will oversee daily office operations, support administrative tasks, and help maintain a positive and productive workplace.

The role will report to Director, IT in the US, with local reporting to HR Director EMEA/APAC.  Supporting the UK organisation (approx. 45 people), this role will be an integral part of the UK team.  The role is varied covering general office management responsibilities as well as some Finance and Procurement activities for the UK and the International organisation as required.

What You Will Do:

• Manage the London office to ensure the working environment meets Druva’s needs and all appropriate administration and services are efficiently delivered and to Druva standards
• Create, develop and implement processes and procedures for the smooth running of the office
• Track and monitor office insurance renewals (for International offices) ensuring all relevant information is submitted in time and required documentation displayed onsite.  Working with Finance to ensure associated Invoices are processed and paid on time.
• Welcome visitors, handle phone/email enquiries, act as the main point of contact with our Landlord’s facilities team regarding issuing building passes and any building issues
• Liaise with IT to ensure appropriate supply of IT equipment, including monitoring of existing IT stock and arranging shipping/collection of IT equipment as required
• Ensure stationery and other supplies are ordered and delivered on time
• Ensure the office is stocked with snacks and beverages and submit weekly orders – tracking and recording spend/budgets
• Plan and assist any office moves (across International) as required, including cost proposals and budgets, using relevant vendors.
• Ensure appropriate ergonomic requirements for workstations and request workplace assessments with Occupational Health provider.
• Administer Health and Safety requirements including the accident book, trips and spill hazards, VDU screen assessments and ergonomics 
• Act as a Fire Warden and maintain First Aid book and supplies.
• Raise Purchase Requests and Purchase Orders in NetSuite
• Manage the New Vendor process, requesting relevant documentation, uploading into our New Vendor system (Zip) and tracking progress as relevant, working with all the relevant internal departments.
• Work with external logistics company to arrange deliveries/collections of company equipment eg marketing materials for events.
• Perform additional tasks as needed to support the office and team across International region.

What We Are Looking For:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Excellent communication and interpersonal skills.
• Ability to work independently and proactively solve problems.
• Familiarity with basic bookkeeping, budgeting and procurement processes would be a plus
• Experience of working in a fast moving sales environment preferably in the IT sector
• Able to be in the London office - 40 Gracechurch Street, London EC3V 0BT 10am -2pm Monday to Thursday

What We Offer

• A flexible work schedule to support work-life balance – 10-2 Monday to Thursday
• A positive and collaborative work environment.
• Opportunity to make a meaningful impact within the company.