Production Assistant

Production Assistant

Department: Unilever
Location: London, UK
Contact type: 9 Month - Fixed Term                      
Full Time/Part time: Full time
Reporting into: Head of Integrated Production

About Ogilvy:

Our vision is to inspire brands and people to impact the world. To create big ideas that make a significant contribution to the planet, society. We believe in today’s world this is the best way for our clients to achieve sustainable growth. We achieve this by breaking down the barriers that restrict talent and ideas. 

Which is why our teams work fluidly across 5 capabilities: Advertising, Consulting, Experience, PR & Influencer and Health. This allows us to not only operate but innovate at the intersection of capabilities and talent. We believe impact and magic lies at this intersection. Ogilvy scales this by seamlessly connecting and accessing the deep cultural expertise of 132 offices in 83 countries. 

The result is multifaceted ideas for our clients that drive impact and are born from the intersection of platform x culture x technology.  We call this Borderless Creativity. 

Ogilvy was ranked the number one UK agency at D&AD and was the only UK agency to win a Glass Lion at Cannes. Ogilvy was also nominated network of the year in Cannes Lions, Campaign, Effie Awards EMEA, London International Awards, The One Show and WARC Rankings. 

In 2022, Ogilvy was the most creatively awarded agency globally – including the most awarded agency at the Clio Awards, DMA Awards, Influencer Marketing Awards, London International Awards and The One Show. 

Ogilvy UK’s PR practice won large agency of the year at the PR Week awards. And our Consulting practice was in the Forbes 2022 list of best management consultancy firms. 

The Role:

As a Production Assistant, you’ll help the Producer team drive the creative and production processes of our projects. You'll collaborate closely with creative, producer, project managers and account teams, to help execute on creative ideas that resonate with our brands. Your responsibilities will revolve around managing administrative tasks, timelines, budgets, and resources to ensure on-time and within-budget project deliveries. You will need to be level-headed, hard-working, creatively driven and unflappable under challenging timeframes and budgets.

This is a fantastic opportunity for someone eager to learn about production, and to take on more responsibility, who reflects our shared values and wants to be proud of the work they do every day.

As part of a tightly knitted Unilever account team, you will need to be comfortable stepping outside of your comfort zone and learning new skills, confident in your taste and unafraid to challenge your team to go the extra mile. You will need tireless attention to detail and a commitment to maintaining high standards - enthusiastic, considerate, resourceful and resilient at all times.

Key Responsibilities:

• Fully understand the Unilever AdPro Production process, policies and guidelines, and keep up to date on any changes
• Develop good relationships with the Unilever AdPro RAP team
• Develop an understanding of the creative production process from inception to final delivery, through the Unilever Advertising Production lens
• Collaborate with a diverse range of producers, writers, designers, editors and creative professionals to bring innovative concepts to life
• Assist in the production of a variety of creative assets, including video, audio, and digital content
• Ensure that all creative work meets brand guidelines and maintains high-quality standards, valuing diverse perspectives in our creative output
• Develop and oversee project timelines and budgets, ensuring efficient resource allocation and cost-effectiveness
• Manage the booking of agency, production team and talent travel and accommodation.
• Manage talent contracts and uploads to Permsec
• Communicate thoughtfully with colleagues and clients to understand their needs and offer solutions that resonate with a wide audience
• Efficiently manage multiple projects simultaneously
• Stay abreast of client policies and support the team in meeting best production practices
• Keep abreast of industry trends and implement best practices, celebrating diversity and inclusivity in our approach
  
  

Requirements:

• Be extremely well organised, a proactive planner, capable of working across multiple projects simultaneously
• Understand how to take projects from brief, through creative development, into shoots, through post and on to delivery
• Have good budgeting, negotiation and scheduling skills
• Expertise in budget management and financial reporting, ensuring equitable resource allocation
• Be a confident contributor, comfortable managing your own workload
• Have exemplary written and spoken English
• Excellent communication skills to foster supportive relationships with agency, freelance colleagues and clients
• Keep teams up to date around the production process across, TV, Print, Social, Digital, OOH assets
• Flexibility to adapt to changing priorities and client needs
• Be able to negotiate situations to ensure the best outcomes for the project, agency and client
• Have an excellent working knowledge of Microsoft Office
• Ability to learn and use project management software and tools, utilising technology
• Passion to develop knowledge of industry and best practices within Production

How we help you Thrive:

• 25 days annual leave + 1 Volunteer Day 
• Bupa Healthcare
• Enhanced Maternity, Adoption and Shared Parental Leave
• We have a Flexible Working Model with core working hours: 10am – 4pm
• A 1.5:1 Matching Pension Structure
• Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year 
• Season Ticket Loan and Cycle to Work Scheme
• Life Assurance