Workplace Specialist

About The Team

Join our Workplace & Employee Experience team at Fireblocks and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.

This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.

What You'll do:

Front Desk & Office Operations

• Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
• Maintain a clean, welcoming, and organized reception area.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Oversee office supplies, ensuring availability and timely restocking.
• Coordinate with vendors for office supplies, snacks, and maintenance requests.

Administrative & Event Support

• Assist in scheduling meetings and coordinating company events.
• Provide administrative support, including data entry, document preparation, and filing.
• Track office expenses and manage invoices.
• Handle employee travel arrangements.

Employee Experience & Onboarding

• Support new hires by assisting with their first-day setup and office orientation.
• Help organize employee engagement activities such as happy hours, company events, and gifting programs.
• Ensure workplace security by managing visitor logs and issuing employee badges.

What You’ll Bring

• • 2+ years of experience as a receptionist, office coordinator, or in a similar role.
  • Fluent in Hebrew and English (written and verbal).
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent communication and interpersonal skills with a customer-service mindset.
  • Strong organizational skills and the ability to multitask in a fast-paced environment.
  • Self-motivated, proactive, and adaptable with a problem-solving approach.
  • Ability to work independently and handle unexpected tasks with ease.
  • Associate’s or Bachelor’s degree in a related field - an advantage