Workplace Experience Coordinator (Part Time)

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the world’s leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We’re also transforming business travel with a new corporate travel solution, KAYAK for Business.

As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is in our DNA and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking an organized, hardworking, highly motivated individual to help with day-to-day office operations in our Berlin workspace! You will be the frontline for KAYAK's and their sister brand's operations, so high energy and a friendly demeanor are a must.

Are you passionate about fostering an inclusive, exciting workplace culture environment? Then join us at Booking Holdings and help shape the future of travel!

Note: this is a part time position, required to be in our Berlin Office during all working hours.

In this role, you will:

Create an Inclusive and Collaborative Environment:

• Foster an inclusive environment for all employees and visitors.
• Champion our Core Values and embody our company culture.

Administrative and Office Support:

• Manage reception and visitor access, welcoming employees, visitors, and vendors
• Assist visitors with coordinating plans, including accommodation and transportation recommendations
• Assist local office leadership with ad hoc administrative tasks
• Support the Office Manager with ongoing office operations and initiatives
• Assist our P&C Team with German Employment 

Office and Event Coordination:

• Assist with onsite food and beverage catering, including snacks and lunches
• Maintain oversight of office supplies
• Handle shipping, receiving, and distribution of mail and packages
• Monitor and respond to the internal ticketing system and other communication portals

Collaboration and Partnership:

• Be a member of the global Office Manager network, providing light coverage as backup support for other offices within the region when their designated Office Manager is out of office.
• Partner with P&C, IT, TA, and Property Security to onboard/offboard employees with appropriate office access
• Assist the Office Lead, IT, and Social committee to plan on and off site social events and enhance our workplace culture
• Assist with facilitating localized programs and initiatives (e.g., Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Off-sites)
• Partner with Real Estate to maintain facilities and office operations.

Please apply if you are/have:

• Passion for creating a world-class experience and improving the office environment
• Collaborative and forward-thinking teammate with strong interpersonal skills
• Professional, friendly demeanor with a proactive and upbeat attitude
• Excellent multi-tasker with strong time management and organizational skills
• Ability to balance multiple tasks independently and adapt to changing priorities
• Proficiency with Google Suite, Microsoft, and Slack; knowledge of Zendesk and Canva is a plus
• 2+ years of office management experience or similar
• Ability to lift 40lbs (18kg) and flexibility for additional work hours if needed
• Experience with German Employment Law
• Written and Spoken C1 German and fluency in English required

Benefits and Perks

• Focus on mental health and well-being:
  • Company-paid therapy sessions through SpringHealth
  • Company-paid subscription to HeadSpace
• Company-wide week off a year - the whole team fully recharges (and returns without a pile-up of work!)
• No meeting Fridays
• Travel Discounts
• Employee Resource Groups
• Free lunch 3 days per week
• Bike leasing program
• Monthly social events, massages, Thursday happy hours, sports teams
• An awesome office in Friedrichshain, Berlin

Diversity, Equity, and Inclusion

At OpenTable/KAYAK, we aspire to be a workplace that fosters inclusion and reflects the diverse communities we serve. Hiring people with different backgrounds and perspectives is critical to innovation and to how we deliver great experiences for our users, partners, and teams. We strive to be an open and welcoming environment so that no matter who you are, you can be yourself.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job responsibilities, and to receive other benefits and privileges of employment. Please contact us to request an accommodation(s).