Executive Assistant

About Ogilvy  

Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.

About the Role  

We are looking for an Executive Assistant  who is detail and solutions oriented, with a “can-do” attitude, combined with the ability to manage multiple projects/stakeholders. The EA will provide administrative and executive support to the CEO and ExCo MDs. The ideal candidate will be a strategic partner to the CEO, anticipating needs, managing complex schedules, and ensuring the smooth and efficient operation,

What You’ll Do 

• Manage the CEO's complex and ever-changing calendar, including scheduling internal and external meetings, appointments, and travel arrangements. 
• Prioritize conflicting demands, ensuring the CEO's time is used effectively and efficiently. 
• Prepare agendas, presentations, and meeting materials for the CEO. 
• Communicate effectively and professionally with internal and external stakeholders, including clients, partners, and staff. 
• Welcome C-level guests, Regional Executives, and other high-profile visitors, ensuring a professional and hospitable experience.
• Coordinate and manage all logistics for meetings, including booking venues, arranging catering, preparing materials, and managing technology. 
• Assist in planning and executing company events, conferences, and off-sites,
• Arrange and coordinate complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas. 
• Handle highly sensitive and confidential information with the utmost discretion and professionalism. 
• Manage and reconcile the CEO's expenses. Liaise with other departments (e.g., HR, Finance, IT) to ensure smooth operations. 
• Other tasks assigned to support business

What You’ll Need  

• Must have at least 4+ years of experience in a similar position in an international company, preferred service industry, i.e. hospitality industry 
• Excellent English & skilled in Microsoft Office   
• Proven ability to handle confidential information with discretion and professionalism.
• Demonstrated project management skills with an eye for detail and effective task-prioritizing 
• Ability to take initiative and resourceful in coming up with solutions for problem solving  
• Strong technical aptitude and ability to learn new software and technologies quickly
• Have a "can-do" attitude and ability to handle pressure 
• Ability to remain calm under pressure and thrive in a fast-paced, dynamic environment.
• Flexibility and adaptability to changing priorities and deadlines.
• Having interest or passion in Marketing - Communications field is a big plus 

#LI-DNI

How We’ll Support You 

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.  

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression. 

We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality. 

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.  This is central to our mantra of Borderless Creativity.

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.