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ThoughtWorks

Facilities Administrator (Workplace Operations and Experience)

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1d ago
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Job Description

 

The Facilities Administator (Workplace Operations & Experience) role is a blend of critical thinking and operational work, requiring collaboration with multiple partner teams. They oversee day-to-day operations and develop programs, initiatives, and events to enhance our office environment. As a decisive self-starter, they embody our values and contribute to our workplace culture. 

Job responsibilities

  • You will ensure the office space is well-maintained, cleaned, and organized to provide a conducive work environment.
  • You will work with Thoughtworkers to ensure visitors (clients, partners etc) have an exceptional experience when they are in our spaces.
  • You will drive community engagement and foster a sense of belonging among employees and the wider ecosystem. Lead onboarding, offboarding, and transfer activities.
  • You will collaborate with various teams to conceive and execute meetings, events, and experiences that enhance employee engagement and connection.
  • You will support internal communications and change management activities. Maintain and update facility knowledge management to provide accurate information to employees.
  • You will manage local health, safety, and emergency response protocols. Oversee access controls for employees and guests.
  • You will oversee physical security measures and manage relationships with relevant stakeholders to ensure compliance and safety.
  • You will provide insights into country-specific implementations of the Global Travel Program to support employees' travel needs.
  • You will source and manage suppliers to provide amenities and services for the office and Thoughtworkers.
  • You will own and build relationships with local building management, overseeing real estate matters.
  • You will implement sustainability initiatives and track compliance with environmental regulations and our SBTI goals.
  • You will manage the budget for office operations, analyzing cost-efficiency and optimizing expenses.

Job qualifications

Technical Skills

  • Advanced English speaker. 
  • Availability to work onsite Monday through Friday, from  8 AM - 5 PM.
  • Proficiency in Google Workspace applications.
  • Consider yourself ‘tech-savvy’.
  • Highly organized and detail-oriented mindset.
  • Strong project management skills.
  • Quick learner with a positive energy and creativity.
  • Customer service focus and ability to manage stakeholders.
  • Experience in event management.
  • Ability to work under pressure and hands-on experience with office and A/V equipment.
  • Flexibility to occasionally work outside normal office hours.

Professional Skills

  • You can ensure compliance with relevant regulations and manage related projects.
  • You have the ability to build and maintain relationships with internal and external stakeholders.
  • You have experience with facilitating effective communication channels within the office.
  • You have team player skills to work with a distributed team globally and more closely with your coworkers in the Latam region.

Other things to know

Learning & Development

There is no one-size-fits-all career path at Thoughtworks: however you want to develop your career is entirely up to you. But we also balance autonomy with the strength of our cultivation culture. This means your career is supported by interactive tools, numerous development programs and teammates who want to help you grow. We see value in helping each other be our best and that extends to empowering our employees in their career journeys.

About Thoughtworks

Thoughtworks is a global technology consultancy that integrates strategy, design and engineering to drive digital innovation. For 30+ years, our clients have trusted our autonomous teams to build solutions that look past the obvious. Here, computer science grads come together with seasoned technologists, self-taught developers, midlife career changers and more to learn from and challenge each other. Career journeys flourish with the strength of our cultivation culture, which has won numerous awards around the world.

Join Thoughtworks and thrive. Together, our extra curiosity, innovation, passion and dedication overcomes ordinary.

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