Executive Assistant, UK&IE Workplace Health and Safety

Workplace Health and Safety (WHS) team is looking for a self-motivated and customer obsessed Executive Assistant to support two Directors in our UK&IE WHS teams in London, United Kingdom.

This role requires strong organizational skills with the ability to complete multiple tasks and projects quickly with little guidance, as well as react with appropriate urgency to situations and events that require quick response or turnaround.
The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to make smart and timely decisions, while maintaining a broader awareness of the organization and business priorities.

The Executive Assistant will need to build effective working relationships inside and outside of the organization with discretion and integrity. The successful candidate will be enthusiastic, have impeccable attention to detail, strong organization skills and will be able to work effectively in an ambiguous environment while preserving a flexible nature.

Candidates without an executive assistant background will be considered.

The role offers a diverse work environment and plenty of opportunities for development and career growth. WHS org has a variety of projects to join or lead and actively drive progress and success for the teams. Project work can be related but is not limited to subjects like Engagement, Recruiting, Training or Process Improvement.

As a community the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential.

Key job responsibilities
- Coordination of global schedules, travel arrangements, and seamless meeting logistics such as video conferencing and conference calls for internal and external meetings.
- Calendar management and scheduling of internal and external meetings including the preparation of the documentation.
- Organization and prioritization of appropriately handle time-sensitive, confidential information, ensuring the action required is addressed in a timely manner.
- Assisting with a wide variety of day to day administrative tasks on behalf of the Directors, such as handling expenses.
- Assistance with event coordination (including team meetings and morale events).
- Catering and supply orders.- Demonstrable experience in the key responsibilities of the role, as described above in the job posting.
- Executive Assistant experience providing support for directors or senior level executives preferred.
- Ability to effectively prioritize and deliver multiple assignments while also serving as point of contact for a large team.
- Proficiency MS Office knowledge (Word, Excel, Outlook, PowerPoint).
- High proficiency of English; open to other EU languages.- Previous working experience within a large scale rapid and process driven environment would be beneficial.
- Degree level qualification or equivalent.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.