Description

Graham Capital Management, L.P. is seeking an office manager and receptionist for the firm’s soon to be open New York City office.  This role encompasses a diverse range of responsibilities aimed at supporting our team members based in the office, as well as acting as a brand ambassador.  The New York City office is scheduled to open in Q1 2025 with approximately 10 people, and will eventually grow to host as many as 35 employees.

Responsibilities

• Manage, communicate and enforce company policy at the direction of the Director of Office Administration and the Chief Executive Officer.
• Meet and greet all entrants to the office.
• Manage incoming calls and transfers.
• Manage visitor process including scheduling of conference rooms and work areas, technology needs, production of meeting materials, supplies, catering, etc.
• Liaise with building management to coordinate building access, service work, cleaning service, etc.
• Responsible for daily maintenance of office equipment including copy, coffee, and postage machines.
• Responsible for the procurement and distribution of office supplies.
• Manage postal needs of office including distribution of incoming mail and packages and the coordination of outgoing items.
• Work closely with the executive administration team in other locations to ensure consistency of brand and approach, as well as to assist with additional projects as capacity requires and allows.
• Manage access to and coordinate usage of offsite amenities building, including meeting and dining space, fitness center, etc.
• Coordinate complex, multi-destination global travel and manage all related logistics, including visas, hotels, flights, car service/rental cars, conferences bookings, restaurant reservations, etc.

Requirements

• Bachelor’s degree with several years of relevant experience.
• Experience providing administrative support to a team or organization.
• Excellent Outlook skills, including managing various calendars across the firm (booking conference rooms, scheduling in-person onsite and offsite meetings, and video conferences).
• Ability to multi-task and prioritize in order to meet deadlines.
• Strong written and verbal communication, organization, and leadership skills.
• Highly attentive to detail.
• Ability to work independently as well as part of a team.

Base Salary Range

The anticipated base salary range for this position is $85,000 to $115,000. The anticipated range is based on information as of the time this post was generated. The applicable annual base salary or hourly rate paid to a successful applicant will be determined based on multiple factors, including without limitation the nature and extent of prior experience, skills, and qualifications.

Base salary or rate does not include other forms of compensation or benefits offered in connection with the advertised role.

GCM is committed to providing equal employment opportunity to all employees and applicants for employment without regard to their race, color, religious creed, gender, age, national origin, ancestry, alienage, citizenship status, handicap, disability, marital status, sexual orientation, gender identity, pregnancy, childbirth or other related conditions, military status, genetic information, or any other personal characteristics protected by applicable law. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, layoff, termination, transfer, leave of absence and compensation.