Executive Assistant

About the Opportunity

Contentful is seeking an Executive Assistant to support our Chief Executive Officer This individual will be a key liaison between the CEO and other senior leaders, internal teams, and stakeholders. This EA will play a critical role in acting as a partner to the CEO by handling a wide range of administrative tasks, managing schedules, and assisting with various projects. This role will be hybrid, working in our San Francisco office and remotely.

What to expect?

• Manage the CEO’s calendar, prioritize meetings, and handle last-minute changes or urgent requests with the appropriate level of urgency and attention to detail.
• Attend key meetings and track follow-ups and deliverables. 
• Proactively manage all aspects of CEO’s schedule across internal meetings and external engagements.
• Work with CEO and their leadership team to help create agendas and content for key department meetings, drive those meetings, and track follow-ups.
• Anticipate needs of the CEO and help them stay focused, resolving administrative issues before they arise. 
• Balance multiple daily tasks and business projects, identify inefficiencies in processes, and push for improvements across the field. 
• Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc.
• Assist in various executive team projects by creating presentations and managing project documentation.
• Provide EA support to Chief Legal Officer as well, including board meeting preparation and travel
• Coordinate domestic and international travel within Contentful’s travel policy.
• Manage and reconcile expense reports.

What you need to be successful?

• 7-10 years of executive-level administrative support.
• Ability to demonstrate professionalism, discretion, and confidentiality. 
• Possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.  
• Emotional intelligence and the ability to be resourceful when obstacles arise. Having a sense of urgency, being proactive, along with strong prioritization skills are crucial for this role. 
• Use flawless judgment regarding how to manage confidential and sensitive information.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• You want growth -- company growth and career development. You thrive in an environment that is fast-paced and changes as the company grows rapidly. 
• Proficiency with Google Suite, Zoom, Slack, and DocuSign.
• Strong team player. Collaborate with other EAs and provide backup support to other administrative support staff.
• Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions.

What's in it for you?

• Join an ambitious tech company reshaping the way people build digital experiences
• Full-time employees receive Stock Options for the opportunity to share in the success of our company
• Comprehensive healthcare package covering 100% of monthly health premiums for employees  and 85% of costs for your dependents. 
• Fertility and family building benefits, including a lifetime reimbursable wallet to support your growing family.
• We value Work-Life balance and You Time! A generous amount of paid time off, including vacation days, sick days, compassion days for loss,  education days, and volunteer days
• Company paid parental leave to care for and focus on your growing family 
• Use your personal annual education budget to improve your skills and grow in your career
• Enjoy a full range of virtual and in-person events, including workshops, guest speakers, and fun team activities, supporting learning and networking exchange beyond the usual work duties 
• An annual wellbeing stipend to care for your physical, financial, or emotional health
• A monthly communication stipend and phone hardware upgrade reimbursement.
• New hire office equipment stipend for hybrid or distributed employees. Get the gear you need to work at your best.

This role will need to be conducted in a state in which we are currently registered to do business. 

California Salary Statement: The salary range displayed is specifically for those potential hires who will work or reside in the state of California if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant's skills and prior relevant experience, certain degrees and certifications (e.g. JD/technology), for example.

California Salary Range: $163,000 - $181,000
[This position is eligible for equity awards in accordance with the terms of Contentful’s equity plans.]

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