GTM Proposal Coordinator

We’re excited to share that Yext has recently joined forces with Hearsay Systems, forming a unified organization that is stronger than ever. This strategic acquisition enhances our ability to deliver world-class solutions by combining industry-leading digital presence management with compliant engagement solutions across social media, text, and voice. As we begin this exciting new chapter together, we’re looking for passionate, driven individuals to help us integrate and continue to innovate in our shared mission.

This role will be part of the Hearsay team, now an integral part of Yext. 

Yext's Proposal Operations Team is seeking a Proposal Coordinator to directly support our RFx workflow. In this role, you will play a critical part in supporting the Proposal Operations Manager by helping streamline time-sensitive processes to ensure the delivery of vendor forms, proposals, or other requests for information from clients.
This role requires organizational skills, a proactive approach to handling administrative tasks and active coordination. 

What you'll do

• Completing vendor forms for legal, financial, and general business inquiries
• Verifying client NDA statuses and coordinating response execution as necessary
• Managing the response content library and project folders
• Scheduling key meetings such as kickoffs and check-ins
• Quickly developing a solid understanding of the roles of key stakeholders in varying departments and conducting interdepartmental coordination 
• Other key supportive tasks as necessary 

What you have

• 1–2 years of experience in a coordination, administrative, or project support role.
• Experience working with RFx (Request for Proposal, Request for Information, etc.) processes or related operations is a plus.
• Organizational skills with keen attention to detail and accuracy.
• Exceptional interdepartmental communication skills. 
• Strong time-management skills, with the ability to prioritize and manage multiple deadline driven tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools such as Google Drive.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across teams.