Office & Administrative Assistant

Acadian Asset Management LLC is a Boston-headquartered investment management firm with wholly owned affiliates located in Singapore, London, and Sydney. As of December 31, 2024 the firm managed approximately US$117 billion on behalf of major pension funds, endowments, foundations, governments and other investors based in the U.S. and abroad.

Position Overview:

The Office & Administrative Assistant will perform a range of office support activities including greeting visitors, meeting support and logistics, maintaining conference rooms and common areas, performing routine data entry and administrative tasks. The ideal candidate will be proactive, flexible, and committed to working with employees and visitors to provide a high level of timely, courteous, and professional assistance, while ensuring a positive, welcoming experience for all involved.

This role will based in our Boston office with a minimum of 4 days in the office.

What You’ll Do:

• Cover the main reception desk: answer incoming telephone calls, receive, and direct visitors
• Maintain clean and organized conference rooms, kitchens, and common areas
• Order, stock, organize and distribute office supplies
• Route incoming and outgoing mail and package deliveries to employees
• Actively monitor Jira, Acadian’s issue tracking system, and coordinate with building management, when required, to provide timely resolutions to requests
• Handle catering requests/orders for meetings and ensure visitors are cleared with building security
• Ensure office space is clean and secure at end of day (i.e., turn off TVs, secure lobby doors, clear kitchen counter/sink, turn on dishwasher, etc.)
• Work closely with the Office Manager to actively monitor the appearance and flow of the office, generate ideas, and carry out tasks aimed at improving organization and the overall experience of working at Acadian
• Manage team calendars, including organizing, scheduling and tracking team meetings
• Coordinate domestic and international travel logistics and process expenses for team members
• Perform general administrative duties across the Investment & Research teams as needed

We’re Looking for Teammates With:

• Bachelor’s degree or equivalent is preferred
• 1 - 2 years of professional administrative experience
• Working knowledge of MS Office (Outlook, Word, Excel and PowerPoint)
• Superior organizational skills and strict attention to detail
• Strong interpersonal communication skills, both written and verbal
• Ability to multi-task and work well under pressure in a fast-paced environment
• Ability to take initiative, work independently and as part of a team
• Strong service orientation, proactive time management and problem-solving skills